Legal
Privacy Policy
Last Updated: June 2026
1. Introduction
Welcome to King’s Academy Varna.
King’s Academy Varna is committed to protecting your privacy and handling personal data responsibly and transparently. This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, submit an enquiry, or otherwise interact with us.
This website is operated by:
Private High School “King’s Academy” Ltd.
Varna, Bulgaria
Email: admin@kingsacademyvarna.com
2. Information We Collect
We may collect the following information:
Information you provide directly
- Parent or guardian name
- Student name
- Email address
- Telephone number
- Enquiry details
- Information submitted through contact forms
- Information provided during admissions enquiries
When registering for a preparation course, we additionally process the year group and subject requested, the school the pupil attends (if provided), and the preferred time for lessons.
Information collected automatically
When you visit our website, we may automatically collect:
- IP address
- Browser type
- Device information
- Pages visited
- Date and time of access
- Website usage statistics
This information helps us improve our website and services.
3. How We Use Your Information
We use personal information to:
- Respond to enquiries
- Provide information about the school
- Process admissions enquiries
- Arrange school visits or meetings
- Communicate with prospective families
- Improve our website and services
- Comply with legal and regulatory obligations
We will only use personal information where we have a lawful basis to do so under applicable data protection legislation, including the General Data Protection Regulation (GDPR).
4. Admissions Enquiries
If you contact us regarding admission to King’s Academy Varna, we may retain your information in order to:
- Manage admissions enquiries
- Arrange interviews or school visits
- Provide information about programmes and enrolment
- Maintain admissions records
Submitting an enquiry does not create any obligation to enrol.
5. Children’s Data
King’s Academy Varna recognises the importance of protecting children’s personal information.
Where information about a child is provided through an enquiry or admissions process, we will process such information only for legitimate educational and admissions purposes and in accordance with applicable law.
Parents or legal guardians should submit information on behalf of children.
6. Cookies
This website does not use its own cookies for tracking, analytics or advertising. We do not carry out profiling and we do not make automated decisions that affect you.
The embedded third-party services we use may set their own cookies or use similar technologies, and only on the pages where they appear:
- hCaptcha — protects our forms against automated (bot) submissions; appears on pages with a form;
- Google Maps — the map on our Contacts page.
You may control or restrict cookies through your browser settings. Should we introduce analytics or marketing cookies in future, we will ask for your consent first.
7. Third-Party Services
We do not sell or rent personal data. We use the following providers, which process data on our behalf:
- Cloudflare, Inc. — website hosting and content delivery network; processes your IP address and technical data on every visit for security and performance;
- Web3Forms — receives and forwards to us the messages submitted through the website forms;
- Intuition Machines, Inc. (hCaptcha) — verifies that forms are completed by a person rather than an automated program;
- Google Ireland Limited / Google LLC — the embedded map on our Contacts page and the email service through which we receive your enquiries;
- government, judicial and administrative authorities — only where required by law.
Appropriate data protection terms apply to providers acting as processors on our behalf.
Transfers outside the European Economic Area
Some of these providers are established outside the European Economic Area (mainly in the United States). In such cases data is transferred on the basis of the mechanisms set out in Chapter V of the GDPR — standard contractual clauses and/or a European Commission adequacy decision — together with the technical and organisational measures applied by the providers.
8. Data Retention
We retain personal information only for as long as necessary for the purposes for which it was collected:
- enquiries and expressions of interest that do not lead to enrolment — up to 12 months from our last communication with you;
- course registration requests — for the duration of the course and up to 12 months after it ends;
- career enquiries — up to 6 months from receipt, unless you agree that we keep them longer;
- data subject to a statutory retention obligation — for the period prescribed by law;
- technical security logs (including IP addresses) — for the short periods set by our hosting provider.
When information is no longer required, it will be securely deleted or anonymised.
9. Data Security
We take reasonable technical and organisational measures to protect personal information against:
- Unauthorised access
- Loss
- Misuse
- Alteration
- Disclosure
However, no internet transmission or storage system can be guaranteed to be completely secure.
10. Your Rights
Subject to applicable law, you may have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of personal data
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent where consent is the basis for processing
To exercise any of these rights, please contact us using the details below.
11. Contact Us
If you have questions about this Privacy Policy or how your personal information is handled, please contact:
King’s Academy Varna
Email: admin@kingsacademyvarna.com
12. Changes to This Policy
We may update this Privacy Policy from time to time.
Any changes will be published on this page, and the updated version will take effect immediately upon publication.